Yes, you can scan directly into Word 2010 from your scanner — all you have to do is start Word, have an open document, and then press the Alt key followed by the letter i, then the letter p, and finally the letter s — so the sequence is Alt i p s and up pops your scan dialog (that is if you have a scanner already installed in your PC).
Microsoft officially wants you to think that in Office 2010, if you want to insert something you scanned, you can do so only directly through OneNote 2010, or using the software that came with your scanner. In the earlier versions of Word, you could scan directly into a Word document from your scanner. This capability has been removed as of Office 2010 and there is no ribbon button for scanning nor command you can add to your Quick Access Toolbar.
However, Microsoft left some functionality in both Word 2010 and Excel 2010 that make it easy to scan directly into these programs and you don’t have to do any special programming to use it.
Again, and in more detail, to scan directly into Word 2010 all you have to do is start Word, have an open document, and then press the Alt key followed by the letter i, then the letter p, and finally the letter s. So the sequence is Alt i p s and up pops your scan dialog.
A dialog box will pop up at the top of Word as soon as you press Alt and i that lets you know that you are typing a menu key sequence from an earlier version of Office.
After you complete the sequence by pressing p then s the Microsoft Insert Picture from Scanner or Camera dialog will pop up, letting you select your scanner before continuing on with your scanner’s dialog.
Of course, you have to have a scanner installed on your system for this to pop up. And it works the same in Windows XP and in Windows 7.
So, yes, you can scan directly into Word 2010 from your scanner.
This same key sequence works in Excel 2010 so you can scan directly into it as well.
Why hasn’t anyone else figured this out before and why hasn’t Microsoft made this information known? My guess is they want everyone to use OneNote 2010 as the way to scan using their scanners.
But I think it goes beyond this. There is a transition going on in the Microsoft Office programs and not all of them respond the same way to command sequences, and in fact never really have done so.
For example, the Alt i, p, s key sequence does not work in OneNote, in PowerPoint or in Publisher, just to list a few that I tried.
In OneNote, you can get to the scanner dialog by pressing Alt, then n, followed by s. This is quicker than clicking through the Ribbon. However, in OneNote, you can put a scan command on your Quick Access Toolbar and start your scan with one mouse click instead of three keys.
The point is, the Office programs respond differently to keyboard commands. In OneNote 2010, pressing Alt then i does not start Office access key box.
What does appear to be consistent across all Office 2010 programs is that if you press Alt by itself and then look at the Menu above the Ribbon, you will see key code letter for each of the menu items, like N for Insert. This is how it looks in Word:
Press n and you get key code letter for the items on the Ribbon that corresponds to Insert:
Press s, even though it is not shown on the Ribbon, and you get the hidden, or secret, Microsoft Insert Picture from Scanner or Camera dialog. It works the same in Excel 2010.
It would be great to have a complete list of keyboard commands for each of the Office 2010 programs, showing not only the visible and official key codes, but also a list of the Alt menu key sequences still retained in each program from earlier versions. If anyone has a comprehensive listing, let me know. In the meantime, rest assured that you can scan directly into Word 2010 and Excel 2010 by pressing Alt, then i, then p and finally s.